1. Name and address of the controller
The responsible person in the sense of the Basic Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the RoboCup Federation, represented by the President (see details on www.robocup.org), as well as the spokesperson of the German Regional Committee (see details under Contact).
2. Basic information
This data protection declaration is intended to inform the users of this website about the nature, scope and purpose of the collection and use of personal data by the above-mentioned website operator.
The website operator takes your data protection very seriously and treats your personal data confidentially and in accordance with the statutory regulations. As new technologies and the constant further development of this website may result in changes to this data protection declaration, we recommend that you read through the data protection declaration again at regular intervals.
Definitions of the terms used (e.g. “personal data” or “processing”) can be found in Art. 4 of the GDPR.
As a matter of principle, we process personal data of our users only insofar as this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is regularly only carried out with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by legal regulations.
3. Access data
We, the website operator or page provider, collect data on accesses to the website on the basis of our legitimate interest (Art. 6 Para. 1f DSGVO) and store these as (server log files) on the website server. The following data is logged in this way:
– Information about the browser type and the version used
– Operating system of the user
– Internet service provider of the user
– IP address of the user
– Date and time of access
– Websites from which the user’s system accesses our website
– Websites accessed by the user’s system via our website
This data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
4. Purpose of the processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
The personal data provided during the registration process for RoboCup activities is used exclusively for the organization of these activities.
These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 (1f) DSGVO.
5. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the client called up.
After the activities have been carried out, your data will be blocked for further use and deleted after the expiry of tax and commercial law regulations, unless you have expressly consented to the further use of your data.
6. Passing on of personal data
Personal data will not be passed on to third parties.
7. Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.
8. Use of Cookies
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user calls up a website, a cookie may be stored on the user’s operating system. This cookie receives a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. The use of cookies increases the user-friendliness and security of this website.
Cookies are stored on the user’s computer and transmitted from it to our site. Therefore, you as a user have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
9. E-Mail Contact
It is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.
The legal basis for the processing of the data is Art. 6 (1a) DSGVO if the user has given his or her consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1f) DSGVO. If the e-mail contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 (1b) DSGVO.
In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
10. Rights of the user
a) Right to information
As a user, you have the right to request information free of charge about what personal data has been stored about you. You also have the right to have inaccurate data corrected and to have processing of your personal data restricted or deleted. If applicable, you may also exercise your right to data portability.
b) Deletion of data
Unless your request conflicts with a legal obligation to retain data, you have a right to erasure of your data. Data stored by us will be deleted if it is no longer necessary for its intended purpose and there are no legal retention periods. If deletion cannot be carried out because the data is required for permissible legal purposes, data processing will be restricted in this respect. In this case, the data will be blocked and not processed for other purposes.
c) Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO.
The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.
If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, to exercise your right to object by means of automated procedures using technical specifications.
d) Right of withdrawal
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
e) Right of appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
11. Contact person for data protection
If you wish to receive information about your personal data or wish to have it corrected or deleted, or if you have further questions about the use of your personal data provided to us, please contact:
The spokesperson of the German Regional Committee at Contact.